STATUTES

Applicable Statutes: 19.08.2020 11:11:11

§ 1.  The associations name is Fristaden rf. and has it's domicile in Jakobstad

§ 2. Fristaden is a Swedish speaking non-profit association which maintains a socially beneficial function in society. Fristaden aims it's operation towards children and youth with encouragement towards their leisure activities. With a safe and relaxed environment during their upbringing in Finland. The Associations purpose is to give possibilities and facilities for children and youth to develop into secure individuals and to gather and socialize within Fristadens operating environments. Where they can express interests and hobbies. We strive to promote education and training. An opportunity will be given to train ones social capabilities as well as foster the youth into capable and responsible citizens. The association fulfills it's purpose by offering a gathering point within Fristadens operating environments, arranging excursions, courses, parties, work opportunities, conversational support, and creating contacts with social and health functions in the county where the association has it's operations. Cooperation with similar organizations and associations with equivalent purposes towards children and youth. To support the activities, the association can receive donations, grants, bequests, and sponsors. Arrange own sales of products/goods, community services, fundraisers and entertainment events. 

 § 3. Members
Each and everyone who adopts the associations purposes can become a member within the association. There are active members and supporting members. Members are accepted by the associations board. Registered youth-, hometown-, theater-, library-, student associations and other registered special associations that also operate outside of Swedish Ostrobothnia, but which have Swedish Ostrobothnia's as members and which includes the associations goals, can also become members of the association. The prerequisite for memberships is that the association is non-political. The board decides the request of membership, on the basis of a written application. Member associations that wish to withdraw from the association should notify in writing or orally to the associations board chairman. Member associations that do not fulfill their obligations towards the association or clearly opposes the association and it's purposes, can be excluded at following association meetings, if the proposal is supported by 2/3 of all votes cast during the voting. 

§ 4. Membership fees
The fee for active and supporting members is decided at the annual meeting. Member associations pay an annual membership fee to the association, the sum of which is determined at the annual meeting. 

§ 5. The associations affairs are managed by the board.

The board is the association's executive body. Within the framework of the operational plan and the budget, it has the right to handle all matters relating to the association. The board consists of a chairman and 4 other permanent members. The board chooses a vice chairman from among itself, and appoints a secretary, a treasurer, and an auditor from within or outside itself. The boards term of office is 2 years. A registered and approved auditor is selected for operational review if the association achieves any of the following: -The balance sheet turnover is over 100,000 euro - the turnover or equivalent return exceeds 200,000 euro -If the number of staff exceeds three employees. Then a registered and approved auditor must be contacted for a business review. The board convenes at the request of the chairman or, if this is prevented, on the request of the vice chairman when considered necessary or when at least half of the board members demand it. The board makes decisions when at least half of it's members, including the chairman and vice chairman, are present. Re-voting's are decided with absolute majority. If the votes fall even, the chairman's vote decides, and in case of election, however, lottery decides.

§ 6. The boards tasks
The associations board is obliged to act in accordance with the associations goals and objectives, and the decisions made at the association's meetings. The board is responsible for the management of the associations assets and property, as well as overseeing the accounting and the preparation of the financial statements. Employment and dismissal of civil servants, instructors and other employees. To actively follow along with the social development and legislation concerning youth matters and take any required measures if the need arises. Approving new members within the association. Prepare the matters to be dealt with at the associations meetings, and submit the reports and plans required in § 9 and 10. Issue summons to the associations meetings as well as any extra association meetings.

§ 7.  Signing of the associations name
The associations name is to be signed by the boards chairman.

§ 8. Accounting period

The associations accounting period covers one calendar year.

  § 9. The associations meetings

The board can if necessary call for a meeting.

When the board or associations meetings have so decided, is participation in the associations meeting also possible through mail, through computer communication or with the help of other technical aid before or during the meeting. The associations yearly meeting is held yearly at one of the boards established days in January - May. Every member has one vote at the associations meetings. As the meetings decision, if nothing else is decided within the statutes, the opinion that has been supported by more than half of the votes cast shall apply. If the votes fall even, the chairman's vote decides, and in case of election, however, lottery decides.

 § 10. Summons for the associations meetings

The board shall convene the associations meeting latest 7 days before the meeting by sending a letter of summoning to every member through mail, SMS, other media aids as for example, the associations own mobile application or by e-mail.

§ 11. Annual meeting

At the associations annual meeting the following matters are dealt with:

1. The meetings opening.

2. election of meeting-chairman, secretary, a protocol adjuster, and if necessary two vote counters.

3. The meetings legality and quorum are established.

4. The agenda for the meeting is approved.

5. Financial statements, annual reports, and the statement of the business auditors/auditors are presented.

6. Decisions are made concerning the determination of financial statements and granting of discharge from liability for the board and other liable persons.

7. business plan, budget, as well as the sum of membership fees are determined.

8. Election of the chairman of the board as well as other members of the board.

9. Election of one or two business auditors and their substitute(s), or one or two auditors and their substitute(s).

10. Other matters specified in the summons. If an association member wishes for a matter to be dealt with at the associations annual meeting, he or she must notify the board of this in writing in good time so that the matter can be included in the summons.

§ 12. Amendment of statutes and dissolution of association

Decisions concerning changes of statutes and dissolution of the association must be made at the associations meeting with the minimum of three-quarters (3/4) majority of the votes cast during the re-voting. Statutes changes or dissolution of the association must be given within the meeting summons. If the association is dissolved, then the associations assets and property are used to promote one or more Swedish associations/organizations that have similar aims to the Fristaden Association. In such manner as is determined by the meeting which takes the resolution of the dissolution.

§ 13. Otherwise, the provisions of the associations act apply